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Posting Certificate of Inspection Visits in 6" x 9" Frame (MDL § 329)

Certificate of Inspection Visits – Posting Requirements

Property owners in New York City are required to comply with specific posting rules for the Certificate of Inspection Visits, as outlined under Multiple Dwelling Law (MDL) § 329. This regulation ensures that inspection records are visible and accessible both to inspectors and residents, providing transparency and compliance with housing standards.

Frame Specifications

Owners must provide a frame measuring 6 inches by 9 inches to hold the inspection visit card. This frame must be sturdy and properly sized so the card fits securely. The purpose of the frame is to protect the inspection card while also keeping it clearly visible for reference by tenants, inspectors, and building management.

Installation Height and Location

The frame must be posted at a height of 48 to 62 inches above the floor, making it accessible and easy to read. If a mailbox is located in the vestibule, the frame should be posted at or near the mailbox. If there is no mailbox, the property owner must choose another accessible and suitable location within the vestibule or main entrance of the building. The law emphasizes accessibility so that the certificate is not hidden or placed out of reach.

Role of the HPD Inspector

When an inspector from the Department of Housing Preservation and Development (HPD) visits the premises, they will provide the inspection visit card. This card records the details of the inspection and is a key compliance document. Inspectors rely on its visibility to verify past visits and confirm the property’s inspection history.

Owner Responsibilities

If the top portion of the inspection visit card is not completed by the inspector, the property owner is responsible for filling it in. This ensures that the card remains complete, accurate, and up to date. Owners who neglect this responsibility may face violations for failing to maintain proper inspection documentation.

Legal Reference – MDL § 329

The requirement for posting a certificate of inspection visits comes directly from New York State Multiple Dwelling Law (MDL) § 329. This section was created to standardize how inspection visit records are maintained in multi-dwelling buildings and to provide a clear, accessible record of official inspections for the benefit of tenants, inspectors, and enforcement agencies.

Post certificate of inspection visits in frame

The owner should provide a frame that is properly able to accommodate a 6" x 9" inspection visit card. The frame should be posted 48-62 inches above the floor. If a mailbox exists, the frame should be posted at or near the mailbox. If there is no mailbox in the vestibule, the owner should select a suitable accessible location in the vestibule or entrance way of the building for the frame. The HPD inspector who visits the premises will provide the inspection card. If the top portion of the card is not completed, the owner must fill in top portion of card.

Section of the Law: MDL § 329

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